Jury Process Notes:

Jury Pool:

All SG members will look for people to add jury pool.

Jennifer will make a form for potential jurors to fill out that has more info than the more general form. This will detail their affiliations, background, and knowledge. We will research how to make this info available to the SG online in a secure way. The information will be available to those forming the jury panel.

Conflict of interest issues – making a conflict of interest list for education and gallery applicants
A potential juror for a gallery

• Must not be an owner, board member or employee
• Must not have a close personal relationship with an owner, board member or employee
• Must not be a past owner, board member or employee for the past 5 years( or ever?)
• Must not be related to a current owner, board member or employee
• Must not be a current exhibitor in the gallery being juried
• Must not be an instructor in the education org being juried  

Sonia wrote a master conflict of interest document that will be the basis of this COI process.

Applicant interface and receiving of application:

Applicants who contact Jury Chairthrough the website will be acknowledged by her immediately.

She will contact the Ed or Gallery Subgroup who will assign one person to each applicant, and that application facilitator will follow the process through to the end.

Steps will involve answering questions, helping with application, requests for materials if any are missing in application, scheduling a site visit, reporting jury result to applicant, discussing any post jury issues.

If the application is lacking in materials when the deadline passes, the application will be rejected.

Jury Panel:

Using the pool of potential jurors the Ed or Gallery Subgroups will work to pick a jury of 3-5 members (non including the non-voting standards group members) for each applicant and will personally ask each potential juror about any conflicts of interest. They will submit the jury list to the applicant to make sure there are no conflict of interest issues.

Each juror will be contacted by a Standards Group member to prep them for the jury process and give background information.

Jury Day:

The jury will be held on a day that the application facilitator has scheduled, contacting the panel members to work out a day.

Each jury will have 2 Standards Group members attending. They will provide background information to the jury panel during the jury.

Jurors will have the application grid for the applicant and will fill out a detailed grading page based on the details of the parts of the application assigned to the jury. Points will be worked out so that a score can be added to the main application, based on an average of the jurors scores. Comments will be recorded by the SG members and will not contain the identities of the jury members.

Post jury evaluation - The jury panel will go to an off-site location to discuss the jury. Jurors will be allowed to adjust their scores on the grading paper based on the discussion.

Jury Results:

Acceptance

If the applicant is accepted they will work with their application facilitator to learn the next steps in the process.

The jury will have the ability to give a passing grade to the applicant but CAN require certain mitigation in order for the applicant to pass. An example of this would be safety concerns.

Rejection

If the applicant is not accepted, their application facilitator will discuss the weaknesses in the application and improvements that may be made. The application facilitator will contact the applicant before the next jury deadline to ask if the applicant wants to re-apply. The jury panel may be completely different for the 2nd jury.

Appeals

Applicants may appeal the SG's decision concerning an application. However, dissatisfaction with the application's denial is not sufficient reason for an appeal.

Grounds for appeal include:

• The application was reviewed on the basis of criteria other than those appearing in the relevant guidelines.

• Reviewers were influenced willfully or unwillfully by members who failed to disclose conflicts of interest.

The first step in the appeals process is to consult with SG to review the considerations that went into the Overview Commissions decision. If the applicant wishes to pursue an appeal, a request must be sent to the Chair of the Standard’s Group in writing, within 30 days of the date of notification of the Commission’s decision. The letter should contain evidence to support one or more of the grounds for appeal. The appeal will be determined at the discretion of the Standards Group and the Overview Commission.

NOTE: Applicants may not appeal the rejection of an application that was, in the SG’s unanimous view, incomplete.